01
Respond
New web, text, and approved social leads receive a fast, on-brand first reply.
Lead response & booking automation for HVAC
More leads. More bookings.
No extra payroll.
BookedFlow helps residential HVAC teams turn missed calls and slow web leads into booked jobs with a supervised system your office can trust.
~1 min
Target first reply
14 days
Typical installation
Weekly
Performance report
BookedFlow / Overview
Responded < 60s
98%
Appointments booked
32
Pipeline value
$87.4K
New web lead: AC not cooling
Response sent · qualifying service request
Bounded AI workflows. Clear human handoffs.
The BookedFlow system
A lead system built to move work forward.
The goal is simple: make a fast, useful first move on every lead and route edge cases to your team before they become missed opportunities.
02
Qualify
We collect service needs, urgency, ZIP code, and preferred timing before a handoff.
03
Book
Ready homeowners move toward an estimate or service window in your selected calendar.
04
Follow up
Unbooked inquiries, estimates, and inactive customers stay in a practical follow-up rhythm.
05
Report
A weekly scorecard shows leads, response speed, bookings, and estimated pipeline value.
Built for your operation
Your team is busy fixing HVAC. The inbox cannot wait.
BookedFlow is for owner-led residential HVAC companies with 3–25 technicians, a steady flow of demand, and no spare office capacity to chase every inquiry.
Missed calls after hours
Homeowners still need a next step, even when dispatch has gone home.
Slow web-lead response
The homeowner who filled out your form is often comparing multiple companies.
Inconsistent follow-up
Quotes, maintenance reminders, and old inquiries get buried when the day gets busy.
No clean reporting
You need to know which lead sources turn into appointments—not just new contacts.
Live in 14 days
Fast implementation. No black box.
We install a supervised operating system, not an autonomous “AI receptionist.” Your team keeps the final say and receives clear escalation paths from day one.
Typical launch window: 14 days
- 01
Map lead sources, response gaps, handoffs, calendar, and CRM or field-service workflow.
- 02
Connect approved intake channels and establish business-hour and emergency-service rules.
- 03
Build bounded qualification prompts with clear human escalation for uncertainty or requested help.
- 04
Launch booking, dispatcher alerts, follow-up sequences, and a baseline performance scorecard.
Simple pricing
The Growth system.
For multi-tech teams or higher lead volume that need stronger routing, calendar coordination, and visibility across the entire booking flow.
Growth package
$2,500 setup
+ $1,500/month
- Lead audit and workflow map
- Immediate response and qualification
- Calendar routing, handoffs, and dispatcher alerts
- New-lead and estimate follow-up sequences
- Weekly performance scorecard
Founding-client pilot
Start with a measured rollout.
A limited number of early HVAC partners receive a founder-rate discussion in exchange for implementation feedback, shared measurement, and a testimonial only if results justify it.
Ask about pilot fitGet your audit
Find the leaks in your lead flow.
Bring the channels you use today. We’ll review response gaps, handoffs, and the most practical route to more booked HVAC work.
Designed for residential HVAC operations
No checkout or commitment on this page
A real person reviews every inquiry